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Do you have any questions? Do you want to discuss lease management? Call: Marek Kosior +48 504 760 845

or fill out the contact form

Do you have any questions? Do you want to discuss lease management? Call: Marek Kosior +48 504 760 845

or fill out the contact form

Lease management by Fiesta Zarządzanie Najmem Sp. z o.o. is a comprehensive service.

Professional management of a property includes all the activities to be undertaken by the owner of a rental flat.

If the property so requires, we sit down with the owner to discuss the scope of any extra work necessary to professionally prepare the flat for lease and to create an interesting presentation of the property that would increase its appeal in the eyes of customers.

We carefully and thoroughly select and verify the tenants, we conclude safe lease contracts, solve any technical and maintenance problems, and settle the taxes connected with the leased properties.

The scope of professional property management is defined each time on a case-by-case basis, depending on the customer’s needs and expectations.

Our obligations within comprehensive lease management, which are provided 365 days a year 24 hours a day, could be as follows:

  • professionally preparing a flat to be handed over for lease management;
  • thoroughly selecting and verifying the tenants;
  • preparing and executing a safe and complete lease contract;
  • forwarding the rent money to the owner along with a report;
  • regularly checking the leased flat and the tenants throughout the term of the lease management contract;
  • exercising technical supervision over the flat, that is checking and removing any defects;
  • monitoring and collecting payments arising from the lease agreement and any administrative fees;
  • based on a relevant power of attorney – representing the owner before the tenants, authorities and institutions in situations connected with the performance of the lease management contract;
  • analysing and optimising all the payments connected with the use and leasing of the property;
  • properly terminating the lease, with final settlement of the utilities and the deposit.

 

Taking care of a property on your own is a time-consuming and complex process.

By entrusting the management of a rental flat to Fiesta Zarządzanie Najmem Sp. z o.o., you will avoid the majority of mistakes committed by property owners and maximise the income from the property.

The fee for the lease management service is only charged if the property is leased, and it should not exceed 10% of the monthly rent received for the lease. The fee covers all the activities connected with lease handling so there are no extra charges e.g. for getting to the flat.

At the beginning of the relationship, as the property is being prepared for lease (development of handover certificates and the photographic documentation, inspection of the systems and the technical condition of the flat etc.), a one-time starting fee is charged. The fee is not connected with property management and it is only charged at the conclusion of the initial lease contract. The owner bears no additional cost as any subsequent lease contracts are signed and new tenants move in.

It is worth to start cooperating with Fiesta Zarządzanie Najmem Sp. z o.o.

FAQ / During our meetings, you usually have the following questions…

Is a commission charged from the owners when the tenants (the first one and the subsequent ones) are moving in?

No, we do not charge commission at the initial or any subsequent lease agreement. The only charge is the percentage-based fee, usually not above 10%, charged only if real property is leased. The fee is not affected by the number of lease contracts signed with subsequent tenants under the lease management contract. So we do not charge commission from the real property owners at any point of lease management (a single starting fee is charged at the beginning of our business relationship).

Can I handle the formalities connected with submitting the flat for lease without coming to Warsaw/Poland?

Yes, this should not be a problem. Many of our customers have ordered our lease management services for their properties remotely. What we need to be able to manage the lease of properties is a power of attorney authorising us to sign lease contracts and act on your behalf before authorities and institutions. Such a power of attorney can be issued at the nearest consulate or by a notary public. The power of attorney is only one of several things we need at the beginning of our business relationship. Detailed lists and procedures will be established between us.

Can the lease management service include tax settlement?

Yes, provided that this is a lump-sum settlement according to PIT28. Whoever chooses another tax settlement form (according to general principles), must do this one their own.

How do we find “the best tenants”?

Tenant selection is one of the crucial elements that determine effective and stable property lease management. Our search for the best tenants is a dual process. First and foremost we use thorough procedures to verify the tenant candidates. Every potential tenant must give us information about their personal and professional situation, which we subsequently verify. We use for instance a tenant form, with questions about the workplace, the position held, company and family contact details etc. The other way of finding appropriate and responsible tenants, independent from the procedures above, is working with reputable companies from the media & TV, advertising, insurance and financial industries who search for attractive high-standard accommodation for their employees. These companies often guarantee safe and stable performance of their employees’ lease contracts.

Does our company help to set an appropriate price for a flat?

Yes, of course we do. We use our 20 years of experience to help establish optimum rent for the properties we manage. The strategy is rooted in the principle that a property cannot / should not stay vacated because a month without rent means losses that cannot be compensated for. The price of the real property is based on the following factors: location, standard of finishing, technology and building workmanship standard, neighbourhood, season of the year etc. Considering all these elements, we attempt to establish the optimum monthly rent together with the owner.

What monthly rent should be charged for my flat?

We believe that the amount of rent for a house / flat / another property should guarantee safe continuity of the lease. This means it should be attractive for the tenant. The monthly payment will be different for every property. The profitability and business purpose of renting a property should only be analysed in a long time horizon, of 5/10 years. With such an approach, it is strategically and economically justified to set the rent slightly below the market prices for a particular type of property because the continuity of lease will guarantee proper income and satisfactory profitability. An attractive price obviously generates greater interest on the part of tenants and thus allows us to choose the most responsible lease partners. No only does such a strategy lead to financial success but also has a tremendous impact on the safety of a lease because we are actually able to choose the best tenants (from a bigger group).

Do we manage commercial properties?

Yes, of course we do. Our company manages the leasing of all types of properties. We manage the leasing of premises intended for shops, restaurants, offices and any other commercial space, including land. We provide professional services for all types of leasable real properties.

Is it possible to avoid a troublesome and bothersome tenant?

Yes. But definitely according to the rule that “prevention is better than cure.” Important decisions should never be made in a hurry. After all, letting our house or flat to strangers is an important decision. You can read more in our article A Troublesome, Bothersome Tenant.

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